An effective virtual board meeting relies on efficient technology, strong communications protocols, and adherence to the proper manners of calling. Issues with technology can disrupt the flow of any meeting. It is difficult to maintain a positive atmosphere when participants can’t hear each other clearly or open attachments in order to read the minutes.

You might consider putting a time limit for each agenda item (BoardEffect) to avoid the meeting from getting bogged down in off-agenda discussion. This will enable the chair to manage the meeting and ensure all topics are covered. To save time and reduce interruptions, topics that aren’t controversial can be decided upon as part of an agenda agreed upon.

It can be difficult for board members and their staff to communicate with one another in a virtual world, and some may not https://seboardroom.com be comfortable speaking up. However, the board chair can encourage participation by inviting volunteers to take over each agenda item, or employing a hand-raising technique during the discussion. It is also beneficial to provide background information on each agenda item prior to the meeting so that directors can focus their attention during the conference.

Board members can collaborate online between meetings using an efficient document management system. This helps maintain productivity and accountability. It is vital to use the system that provides precise controls, so that every director has the ability to review and edit documents and keep track of any changes made by other directors. In addition, it is crucial to set up a reminder calendar for the next meeting to increase board member engagement and to encourage them to prepare in advance.